In today’s world of digital information, previously disparate archival practices are converging around the need to manage collections at the item level. Media collections require a curatorial approach that demand archivists know certain information about every single object in their care for purposes of provenance, quality control, and appraisal. This is a daunting task for archives, as it asks that they retool or redesign migration and accession workflows. It is exactly in gaps such as these that practical technologies become ever useful. This article offers case studies regarding two freely-available, open-source digital asset metadata tools—BWF MetaEdit and MDQC. The case studies offer on-the-ground examples of how four institutions recognized a need for metadata creation and validation, and how they employed these new tools in their production and accessioning workflows.